How Secure Shipping with ShipProof Enhances Compliance and Audits

Introduction

Is your compliance and audit cycle healthy and seamless? Have you faced any issues meeting your regulatory compliances or worse ended up with hefty fines? Well, these questions make sense in today’s highly regulated landscape, specifically dealing in ecommerce or shipping transactions, where even a slight lapse in documentation could risk your reputation and revenue.

If you are still relying in paper-based documentation and fragmented digital files – your nightmare of ending up with hefty penalties will become a reality one day. So, how to avoid this while enhancing your organization’s brand value and reputation? That’s where our ShipProof feature of Propel Apps’ supply chain management solution comes into picture. This blog is dedicated to this topic – fostering a secure shipping environment using ShipProof that fuels your revenue, reputation and above all enhancing your organization’s brand image.

What Does Audits Demand for a Secure Shipping Experience

Regulatory and customer audits demand fool-proof documentation that is non-erroneous and tamper free. Here is a quick snapshot:

• Accurate and exhaustive documentation: High-level accuracy and exhaustiveness in the documents ensures traceability and verifiability of every shipment in your supply chain ecosystem.

• Instant access to records: Auditors are quite busy and expect quick retrieval – not hours of scanning and searching for records.

• Instant traceability at every stage: Auditors demand complete proof of delivery, right from warehouse to customer, for a secure shipping experience.

Manual, paper-based records pose a challenge, providing an opportunity for auditors to levy hefty fines, damaging your goodwill and reputation in the market. Hence, it’s time to go digital - explore the right solution that makes a huge difference – a secure shipping experience, where meeting compliances is as simple as sipping a cup of coffee. Here’s where Propel Apps’ ShipProof feature within the mobile supply chain management solution comes into picture, ensuring reliability, security, and above all peace of mind!

How ShipProof Addresses your Compliance Challenges

ShipProof – one of the unique features of the Propel Apps’ mobile supply chain management solution is the right choice for your organization to address all your compliance headaches to ensure a safe, and secure digital shipping experience.

Here’s how ShipProof addresses these challenges:

• Provides a centralized digital repository: Save all your shipment documents – bill of lading, packing lists, inspection certificates, and shipment proofs in a secure and searchable cloud.

• Quick access: A hassle-free digital experience, where you can easily find any record in a jiffy – within a few seconds for audits or customer inquiries.

• Role-based access: Enforce strict security compliance by safeguarding sensitive data, while providing secure sharing experience with auditors or partners.

• Automated compliance workflows: Automatically log exception events, along with the appropriate documentation – no more compliance errors and headaches.

Let’s appreciate the above capabilities of ShipProof from a compliance perspective using a live customer case study.

How a customer successfully navigated a surprise regulatory audit – a live case study

A US-based global food distributor used to face constant regulatory audits. However, due to paper-based records, the customer always had a challenge of timely compliance, ending up in hefty fines and penalties. All this was a matter of the past; with ShipProof things have changed for the better – no more fines or penalties and the customer is now enjoying huge profits and of course a good customer reputation.

Here are some of the customer’s key takeaways of ShipProof with respect to meeting timely compliances:

• Instant retrieval of all shipment records by the compliance team.

• High level transparency and proper organization of the documents that led to the appreciation from the auditors’ team

• Zero penalties, since the distributor passed the audit, cementing its reputation with regulators and customers.

Why ShipProof is the Preferred Choice for Compliances

Here’s why ShipProof is the preferred choice over other competitors’ products:

• Granular documentation: You can easily log every single supply chain touchpoint with photos, signatures, and geo-tags.

• Smart contract and blockchain readiness: With ShipProof, you can easily automate compliance and settlements with tamper-proof records.

• Technological innovation – With ShipProof’s advanced analytics and AI/ML capabilities, you can.

• Identify patterns and predict risks: Easily spot repeated issues before they escalate into major roadblocks.

• Continuously enhance compliance: Leverage data-driven insights to refine and upgrade processes.

• Meet dynamic requirements: Keep abreast of the latest regulations and customer expectations, while focusing on what matters to you most - growing your business.

To learn more about the ShipProof feature of the Propel Apps’ mobile supply chain management solution, schedule a free demo and experience how you can manage your evolving shipping regulations and documentation.